Monetra Oulu Oy has awarded a €4M electronic financial process system contract to Aico Group Oy

Monetra Oulu Oy, on behalf of Monetra Keski-Suomi Oy, Monetra Pohjois-Savo Oy, Monetra Pirkanmaa Oy and Monetra Oy, a group of public undertakings and bodies governed by public law controlled by local authorities operating in economic affairs, has awarded a contract for an electronic financial process system (Monetra TP E8.1/2021Talousprosessien sähköinen järjestelmä) to Aico Group Oy. The awarded value of the contract is €3,000,000.00, with an estimated value of €4,000,000.00 over 15 years, covering IT services (consulting, software development, Internet and support), with an unlimited duration starting from 27 December 2021. The contract was awarded following an open procedure under the standard regime, governed by EU Directive 2014/24/EU. This is a follow-up notice (JÄLKI-ILMOITUS).

Introduction

Monetra Oulu Oy, a public undertaking controlled by a local authority operating in economic affairs, acting as group leader and central purchasing body, on behalf of Monetra Oulu Oy, Monetra Keski-Suomi Oy, Monetra Pohjois-Savo Oy, Monetra Pirkanmaa Oy and Monetra Oy, has conducted an open procedure for an electronic financial process system. The service is part of the existing financial management total service produced for customers, and the system supports existing financial management systems such as Intime. The estimated value of the procurement calculated for 15 years is €4,000,000.00.

The procurement is not financed with EU funds and is not covered by the Government Procurement Agreement (GPA). The evaluation criteria are price (80 points) and quality (20 points). One tender was received. One winner was appointed: Aico Group Oy (micro, small or medium enterprise). No subcontracting was declared. The contract was concluded on 27 December 2021. The value of all contracts awarded in this notice is €4,000,000.00. This is a follow-up notice (JÄLKI-ILMOITUS) to the procurement notice "Monetra TP E8.1/2021 Talousprosessien sähköinen järjestelmä".

Why This Contract Matters

This contract ensures that Monetra Group has access to an electronic financial process system that is part of its financial management total service for its customers.

This contract matters because it:

• Supports Financial Management: Provides an electronic financial process system
• Significant Value: €3,000,000.00 awarded; €4,000,000.00 estimated over 15 years
• Long-Term Commitment: Unlimited duration from 27 December 2021
• Balanced Evaluation: 80 points price, 20 points quality
• SME Participation: Winner is a micro, small or medium enterprise
• Integration: System supports existing financial management systems such as Intime
• No Subcontracting: No subcontracting declared

Contract Timeline

• Start date: 27 December 2021
• Date winner chosen: 10 November 2021
• Contract concluded: 27 December 2021
• Duration: Unlimited
• Notice published: 24 September 2026 (OJ S 185/2026)
• Notice dispatch date: 23 September 2026
• Previous notice: 483163-2021

Contract Overview

Monetra Oulu Oy conducted an open procedure under the standard regime, governed by EU Directive 2014/24/EU.

Key features include:

• One lot: LOT-0000
• Estimated value: €4,000,000.00
• Awarded value: €3,000,000.00
• Duration: Unlimited (start date 27 December 2021)
• Framework type: No framework agreement
• Evaluation: Price (80 points) and Quality (20 points)
• Winner: Aico Group Oy (micro, small or medium enterprise)
• Subcontracting: No
• No EU funding
• Not covered by GPA

Key Contract Details

• Main classification: 72000000 IT services: consulting, software development, Internet and support
• Place of performance: Finland (anywhere in the given country)
• Procedure identifier: 3c1cc1fd-7def-4761-8ecb-d37b2cd18569
• Internal identifier: Monetra TP E8.1/2021
• Type of procedure: Open
• Legal basis: Directive 2014/24/EU
• Review body: Markkinaoikeus
• Review deadline: Per § 127 of the Finnish Public Procurement Act

Lot Structure

Lot 1 – Electronic Financial Process System

• Title: JÄLKI-ILMOITUS: Monetra TP E8.1/2021Talousprosessien sähköinen järjestelmä
• Description: Electronic financial process system; part of the existing financial management total service produced for customers; supports existing financial management systems such as Intime
• Internal identifier: Monetra TP E8.1/2021
• Estimated value: €4,000,000.00 (calculated for 15 years)
• Awarded value: €3,000,000.00
• Winner: Aico Group Oy
• Tenders received: 1
• Contract concluded: 27 December 2021
• Duration: Unlimited
• Contract identifier: 364321.1

Lot Summary Table

Lot	Title	Value (€)	Winner	Tenders
1	Electronic Financial Process System	3,000,000.00	Aico Group Oy	1
Total		4,000,000.00

Scope of Supply

The contract covers the following services:

• Electronic Financial Process System: System for electronic financial processes
• Financial Management Total Service: Part of the existing financial management total service produced for customers
• Integration: Supports existing financial management systems such as Intime
• IT Services: Consulting, software development, Internet and support under CPV 72000000

Special Procurement Conditions

• No Framework Agreement: No framework agreement
• Unlimited Duration: The contract has an unlimited duration starting from 27 December 2021
• Integration Requirement: The system supports existing financial management systems such as Intime
• No Subcontracting: No subcontracting declared by winner
• Follow-Up Notice: This is a follow-up notice (JÄLKI-ILMOITUS) to the procurement notice "Monetra TP E8.1/2021Talousprosessien sähköinen järjestelmä"

About the Contracting Authority

Monetra Oulu Oy is a public undertaking controlled by a local authority operating in economic affairs in Finland, acting as group leader and central purchasing body.

• Legal type: Public undertaking, controlled by a local authority
• Activity: Economic affairs
• Registration number: 2454638-2
• Location: Oulu, Finland (NUTS: FI1D9)
• Address: Nuottasaarentie 5, 90400 Oulu
• Contact point: Sirpa Kärkkäinen
• Email: hankintapalvelut@monetra.fi
• Telephone: +358 000000
• Internet address: https://www.monetra.fi/

Co-Buyers:

• Monetra Oulu Oy – Public undertaking, Oulu, Finland (NUTS: FI1D9)
• Monetra Keski-Suomi Oy – Body governed by public law, Jyväskylä, Finland (NUTS: FI198)
• Monetra Pohjois-Savo Oy – Public undertaking, Kuopio, Finland (NUTS: FI1DB)
• Monetra Pirkanmaa Oy – Public undertaking, Tampere, Finland (NUTS: FI19B)
• Monetra Oy – Public undertaking, Oulu, Finland (NUTS: FI1D9)

About the Winning Supplier

Aico Group Oy is a micro, small or medium enterprise based in Espoo, Finland, specialising in IT services and financial process systems.

• Size: Micro, small, or medium enterprise
• Registration number: 2924912-5
• Location: Espoo, Finland (NUTS: FI1B1)
• Address: Keilaranta 8, 02150 Espoo
• Subcontracting: No

Evaluation Criteria

The lot uses the following evaluation criteria:

• Price (80 points): Hinta 80 pistettä
• Quality (20 points): Laatu 20 pistettä

Procurement Analysis

• Procedure: Open procedure under the standard regime, governed by EU Directive 2014/24/EU
• Competition: 1 tender received
• Subcontracting: No subcontracting declared
• No EU funding: The procurement was not financed with EU funds
• No framework agreement: No framework agreement
• No dynamic purchasing system used
• Review body: Markkinaoikeus
• Call for competition terminated: The call for competition has been terminated (contract awarded)

Additional Procurement Facts

• The contract is not covered by the WTO's Government Procurement Agreement (GPA)
• No EU funds were used for this procurement
• The estimated value is €4,000,000.00 (calculated for 15 years)
• The awarded value is €3,000,000.00
• The procurement is divided into one lot
• Price (80 points) and Quality (20 points) are the evaluation criteria
• One tender was received
• The winner is a micro, small or medium enterprise
• No subcontracting was declared
• The contract has an unlimited duration starting from 27 December 2021
• The system supports existing financial management systems such as Intime
• This is a follow-up notice (JÄLKI-ILMOITUS)

Market & Industry Perspective

The Finnish public sector financial management software market features a mix of specialised SMEs and larger IT service providers. Electronic financial process systems are essential for supporting financial management total services for public sector customers.

Key trends in this market include:

• Price focus: 80 points price, 20 points quality
• SME participation: Winner is a micro, small or medium enterprise
• Integration with existing systems: System supports existing financial management systems such as Intime
• Long-term commitments: Unlimited duration
• Financial management total service: Part of an existing financial management total service
• Follow-up notice: The procurement is published as a follow-up notice

Economic Significance

At €4,000,000.00 estimated value and €3,000,000.00 awarded value, this contract represents a significant investment in an electronic financial process system for Monetra Group. The contract will:

• Support Financial Management: Provide an electronic financial process system
• Support SME: Aico Group Oy is a micro, small or medium enterprise
• Provide Long-Term Stability: Contract with unlimited duration
• Ensure System Integration: Supports existing financial management systems such as Intime
• Enable Operational Efficiency: Electronic financial processes
• Support Multiple Monetra Companies: Service for Monetra Oulu, Keski-Suomi, Pohjois-Savo, Pirkanmaa and Monetra Oy

Future Procurement Opportunities

With this contract now in place, future opportunities include:

• Re-tender: Possible if the contract is terminated or replaced
• Related Services: Additional IT services and financial process system development
• Subcontracting: Potential opportunities with Aico Group Oy
• Other Monetra Projects: Similar financial process system procurement opportunities
• Other Finnish Public Bodies: Similar financial process system procurements

Opportunities for Suppliers

While this contract is awarded, opportunities remain for IT service providers:

• Re-tender: Prepare for future procurement cycles
• Subcontracting: Potential opportunities with Aico Group Oy
• Related Services: Other IT services and financial process system development
• Other Finnish Public Bodies: Similar financial process system procurements

What Businesses Should Watch

• Monetra Group's future procurement notices
• Other Finnish public sector financial process system tenders
• Financial management software market trends
• Changes to Finnish procurement regulations
• Integration requirements with existing financial management systems

FinlandTenders.com Procurement Intelligence

This electronic financial process system contract is a notable example of Finnish public sector procurement. Several features stand out:

• Scale: €4M estimated value over 15 years; €3M awarded
• Balanced evaluation: 80 points price, 20 points quality
• SME winner: Aico Group Oy
• One lot: Electronic financial process system
• Competition: 1 tender received
• Unlimited duration: Contract with unlimited duration
• Integration: System supports existing financial management systems such as Intime
• Follow-up notice: The procurement is published as a follow-up notice

For suppliers, this procurement highlights the importance of:

• Competitive pricing: 80 points price-based evaluation
• Quality: 20 points quality-based evaluation
• Financial process system expertise: Ability to deliver electronic financial process systems
• Integration capability: Ability to integrate with existing financial management systems such as Intime
• Public sector experience: Understanding of Finnish public sector financial management requirements
• Total service awareness: Understanding of financial management total services

Supplier Takeaways

• Offer competitive pricing – 80 points of evaluation is price-based
• Ensure high quality – 20 points of evaluation is quality-based
• Demonstrate electronic financial process system expertise
• Showcase integration capability with existing financial management systems
• Develop public sector experience with Finnish public bodies
• Monitor Monetra Group and Finnish public sector procurement opportunities
• Understand the financial management total service context

Key Takeaways

• Monetra Oulu Oy awarded a €3,000,000.00 electronic financial process system contract to Aico Group Oy
• One lot: JÄLKI-ILMOITUS: Monetra TP E8.1/2021Talousprosessien sähköinen järjestelmä
• Duration: Unlimited (start date 27 December 2021)
• Evaluation: Price (80 points) and Quality (20 points)
• 1 tender received
• Winner is a micro, small or medium enterprise
• No subcontracting declared
• No EU funding
• Not covered by GPA
• Estimated value €4,000,000.00 (calculated for 15 years); awarded value €3,000,000.00
• No framework agreement
• System supports existing financial management systems such as Intime
• This is a follow-up notice (JÄLKI-ILMOITUS)
• Co-buyers: Monetra Oulu Oy, Monetra Keski-Suomi Oy, Monetra Pohjois-Savo Oy, Monetra Pirkanmaa Oy and Monetra Oy

Conclusion

This electronic financial process system contract ensures that Monetra Group has access to a system that supports its financial management total service for customers. By awarding the contract to Aico Group Oy, Monetra Oulu Oy secures a reliable SME supplier with the capability to deliver an electronic financial process system that integrates with existing financial management systems such as Intime.

The 80 points price and 20 points quality evaluation reflects the balanced nature of financial process system procurement, where both cost and quality are important differentiators among qualified suppliers. The unlimited duration and the integration with existing systems reflect the long-term and integrated nature of the financial management total service.

For suppliers, this procurement highlights the importance of competitive pricing, quality, financial process system expertise, integration capability, public sector experience and total service awareness in winning Finnish public sector financial process system contracts.

Frequently Asked Questions

Q: What is Monetra Oulu Oy?

Ans: A public undertaking controlled by a local authority operating in economic affairs in Finland, acting as group leader and central purchasing body for the Monetra group.

Q: What is the value of the contract?

Ans: Estimated value €4,000,000.00 (calculated for 15 years); awarded value €3,000,000.00.

Q: Who is the winner?

Ans: Aico Group Oy, a micro, small or medium enterprise based in Espoo, Finland.

Q: What services are covered?

Ans: An electronic financial process system, part of the existing financial management total service produced for customers, supporting existing financial management systems such as Intime.

Q: What were the evaluation criteria?

Ans: Price (80 points) and Quality (20 points).

Q: How long is the contract?

Ans: The contract has an unlimited duration starting from 27 December 2021.

Q: How many tenders were received?

Ans: One tender.

Q: Is this contract funded by the EU?

Ans: No, the procurement is not financed with EU funds.

Q: What is the review body?

Ans: Markkinaoikeus.

Q: What is the lot structure?

Ans: One lot – LOT-0000 (JÄLKI-ILMOITUS: Monetra TP E8.1/2021Talousprosessien sähköinen järjestelmä).

Q: Is subcontracting allowed?

Ans: No subcontracting was declared by the winner.

Q: Is this a follow-up notice?

Ans: Yes, this is a follow-up notice (JÄLKI-ILMOITUS) to the procurement notice "Monetra TP E8.1/2021Talousprosessien sähköinen järjestelmä".

Q: Who are the co-buyers?

Ans: Monetra Oulu Oy, Monetra Keski-Suomi Oy, Monetra Pohjois-Savo Oy, Monetra Pirkanmaa Oy and Monetra Oy.

Source: EU Official Journal, Contract Award Notice 658808-2026, OJ S 185/2026, published 24 September 2026.

```