Sansia Oy, on behalf of Siilinjärven kunta, has awarded a €2.7M multifunction devices framework to Canon Oy

Sansia Oy, a body governed by public law operating in general public services, on behalf of Siilinjärven kunta (a local authority), has awarded a framework agreement for multifunction devices with an option for secure printing services (Monitoimilaitteet, optio turvatulostuspalveluille) to Canon Oy. The awarded value of the framework agreement is €2,700,000.00, covering the supply, installation, commissioning, training, support, security updates, consumables, maintenance and decommissioning of multifunction devices, with a duration from 01 June 2026 to 31 May 2032. The contract was awarded following an accelerated open procedure under the standard regime, governed by EU Directive 2014/24/EU.

Introduction

Sansia Oy, a body governed by public law operating in general public services, acting as group leader and central purchasing body, together with Siilinjärven kunta, a local authority, has conducted an accelerated open procedure for multifunction devices and a possible separately procured secure printing service. The devices are offered to the contracting authority as a service in accordance with the tender request, covering: delivery, installation and commissioning of devices and related supplies and services in the contracting authority's operating environment; user training and device support services; up-to-date security and software updates for the device and software used in the services; consumables; maintenance and repair services including remote management, works, possible travel and spare parts; and decommissioning services.

The procurement is not financed with EU funds but is covered by the Government Procurement Agreement (GPA). Strategic procurement includes an approach to reducing environmental impacts (transition to a circular economy; protection and restoration of biodiversity and ecosystems) and a social objective of fair working conditions. The framework agreement operates partly without reopening and partly with reopening of competition. The evaluation criteria are price (80 points) and quality (20 points). Three tenders were received. The winner is a micro, small or medium enterprise. The procurement was conducted using an accelerated procedure under § 57 of the Finnish Public Procurement Act (1397/2016), justified by the urgency resulting from two earlier suspensions of the procurement procedure to correct errors, and the need to secure continuity of the contracting authority's operations and service needs without delay.

Why This Contract Matters

This framework ensures that Sansia Oy and Siilinjärven kunta have access to multifunction devices as a service, with an option for secure printing services.

This contract matters because it:

• Supports Public Services: Provides multifunction devices and secure printing services
• Significant Value: €2,700,000.00 estimated and maximum framework value
• Long-Term Commitment: 01 June 2026 to 31 May 2032
• Service Model: Devices offered as a service including installation, support, updates, consumables and decommissioning
• Price Focus: 80 points price, 20 points quality
• SME Participation: Winner is a micro, small or medium enterprise
• Strategic Procurement: Circular economy, biodiversity protection, fair working conditions

Contract Timeline

• Start date: 01 June 2026
• Duration end date: 31 May 2032
• Contract concluded: 26 August 2026
• Notice published: 18 September 2026 (OJ S 181/2026)
• Notice dispatch date: 17 September 2026
• Previous notice: d45229d5-06fe-4036-a6f0-747daa84c1f0-01

Contract Overview

Sansia Oy conducted an accelerated open procedure under the standard regime, governed by EU Directive 2014/24/EU.

Key features include:

• One lot: LOT-0000
• Estimated value: €2,700,000.00
• Maximum framework value: €2,700,000.00
• Duration: 01 June 2026 to 31 May 2032
• Framework type: Framework agreement, partly without reopening and partly with reopening of competition
• Evaluation: Price (80 points) and Quality (20 points)
• Winner: Canon Oy (micro, small or medium enterprise)
• Subcontracting: Not yet known
• No EU funding
• Covered by GPA: Yes
• Strategic procurement: Circular economy; biodiversity protection and restoration; fair working conditions

Key Contract Details

• Main classification: 30100000 Office machinery, equipment and supplies except computers, printers and furniture
• Place of performance: Finland (anywhere in the given country)
• Procedure identifier: ae58baf2-d036-4be2-8b0b-450a19367c1a
• Internal identifier: 612382
• Type of procedure: Open (accelerated)
• Accelerated procedure: Yes
• Justification: Urgency under § 57 of the Finnish Public Procurement Act, following two earlier suspensions of the procurement procedure to correct errors
• Legal basis: Directive 2014/24/EU
• Review body: Markkinaoikeus

Lot Structure

Lot 1 – Multifunction Devices and Optional Secure Printing Service

• Title: Monitoimilaitteet, optio turvatulostuspalveluille
• Description: Multifunction devices and a possible separately procured secure printing service, offered as a service covering delivery, installation, commissioning, training, support, security and software updates, consumables, maintenance and decommissioning
• Internal identifier: 612382
• Estimated value: €2,700,000.00
• Maximum framework value: €2,700,000.00
• Winner: Canon Oy
• Tenders received: 3
• Contract concluded: 26 August 2026
• Duration: 01 June 2026 to 31 May 2032
• Contract identifier: 612382_1

Lot Summary Table

Lot	Title	Value (€)	Winner	Tenders
1	Multifunction Devices and Optional Secure Printing Service	2,700,000.00	Canon Oy	3
Total		2,700,000.00

Scope of Supply

The framework covers the following supplies and services:

• Multifunction Devices: Office machinery, equipment and supplies except computers, printers and furniture
• Delivery and Installation: Delivery, installation and commissioning of devices and related supplies and services
• User Training and Support: User training and device support services
• Security and Software Updates: Up-to-date security and software updates for the device and software used in the services
• Consumables: Operating supplies
• Maintenance and Repair: Maintenance and repair services including remote management, works, possible travel and spare parts
• Decommissioning: Decommissioning services
• Optional Secure Printing Service: Secure printing service (SaaS) procured separately as an option

Special Procurement Conditions

• Accelerated Procedure: The procurement was conducted using an accelerated procedure under § 57 of the Finnish Public Procurement Act (1397/2016), justified by urgency due to two earlier suspensions of the procurement procedure to correct errors
• Framework Structure: One primary supplier is selected; other selected suppliers are all placed in position 2 without priority order; lightened competitions under the framework are conducted among all selected suppliers
• Maximum Number of Suppliers: A maximum of 5 suppliers are selected; all selected suppliers must meet the suitability requirements and their tenders must comply with the tender request
• Integrated Whole: The multifunction devices and the related secure printing service (SaaS) form a unified technical and functional whole, including device delivery and installation, system and user configuration, and integrations with the contracting authority's information systems
• Contract Period: The contract period consists of a two (2) year basic period and the option periods presented in the draft contract, with a maximum total length of six (6) years
• Subcontracting: Not yet known

About the Contracting Authority

Sansia Oy is a body governed by public law operating in general public services in Finland, acting as group leader and central purchasing body.

• Legal type: Body governed by public law
• Activity: General public services
• Registration number: 2364760-8
• Location: Kuopio, Finland (NUTS: FI1DB)
• Address: Puutarhakatu 6, 70300 Kuopio
• Contact point: Sansia Oy
• Email: sanna.nissinen@sansia.fi
• Telephone: +358 444188832
• Internet address: https://www.sansia.fi

Co-Buyer:

• Siilinjärven kunta – Local authority, Siilinjärvi, Finland (NUTS: FI1DB); Email: kirjaamo@siilinjarvi.fi; Telephone: +358 17401111

About the Winning Supplier

Canon Oy is a micro, small or medium enterprise based in Helsinki, Finland, specialising in office machinery and equipment.

• Size: Micro, small, or medium enterprise
• Registration number: 0114931-7
• Location: Helsinki, Finland (NUTS: FI1B1)
• Address: Huopalahdentie 24, 00350 Helsinki
• Subcontracting: Not yet known

Evaluation Criteria

The lot uses the following evaluation criteria:

• Price (80 points): Hinta-Laatu 80/20
• Quality (20 points): Hinta-Laatu 80/20

Procurement Analysis

• Procedure: Accelerated open procedure under the standard regime, governed by EU Directive 2014/24/EU
• Competition: 3 tenders received
• Subcontracting: Not yet known
• No EU funding: The procurement was not financed with EU funds
• Framework agreement: Framework agreement, partly without reopening and partly with reopening of competition
• No dynamic purchasing system used
• Accelerated procedure: Yes (urgency under § 57 of the Finnish Public Procurement Act)
• Strategic procurement: Circular economy; biodiversity protection and restoration; fair working conditions
• Review body: Markkinaoikeus
• Call for competition terminated: The call for competition has been terminated (contract awarded)

Additional Procurement Facts

• The contract is covered by the WTO's Government Procurement Agreement (GPA)
• No EU funds were used for this procurement
• The estimated value is €2,700,000.00
• The maximum framework value is €2,700,000.00
• The procurement is divided into one lot
• Price (80 points) and Quality (20 points) are the evaluation criteria
• Three tenders were received
• The winner is a micro, small or medium enterprise
• Subcontracting is not yet known
• The contract duration is 01 June 2026 to 31 May 2032 (maximum total six years)
• A maximum of 5 suppliers are selected for the framework
• Strategic procurement includes circular economy, biodiversity protection and fair working conditions

Market & Industry Perspective

The Finnish public sector office equipment market features a mix of international manufacturers and specialised national suppliers. Multifunction devices and secure printing services are essential for public administration document management.

Key trends in this market include:

• Price focus: 80 points price, 20 points quality
• SME participation: Winner is an SME
• Service-based procurement: Devices offered as a service including installation, support and decommissioning
• Long-term frameworks: Up to six years
• Security focus: Option for secure printing services
• Strategic procurement: Circular economy, biodiversity protection and fair working conditions
• Accelerated procedure: Used due to urgency following earlier suspensions

Economic Significance

At €2,700,000.00, this framework represents a significant investment in multifunction devices and related services for Sansia Oy and Siilinjärven kunta. The contract will:

• Support Public Services: Provide multifunction devices and secure printing services
• Support SME: Canon Oy is a micro, small or medium enterprise
• Provide Long-Term Stability: Framework running to 31 May 2032
• Ensure Service Continuity: Framework agreement with one primary supplier and other selected suppliers
• Enable Operational Efficiency: Integrated service model including installation, support and updates
• Support Strategic Objectives: Circular economy, biodiversity protection and fair working conditions

Future Procurement Opportunities

With this framework now in place, future opportunities include:

• Re-tender: Expected after the framework end date of 31 May 2032
• Related Supplies and Services: Additional office machinery, equipment and secure printing services
• Subcontracting: Potential opportunities with Canon Oy
• Framework Call-offs: Opportunities through lightened competitions among selected suppliers
• Optional Secure Printing Service: Potential procurement of the secure printing service option

Opportunities for Suppliers

While this contract is awarded, opportunities remain for office equipment and service providers:

• Re-tender: Prepare for future procurement cycles
• Subcontracting: Potential opportunities with Canon Oy
• Related Supplies and Services: Other office machinery, equipment and secure printing services
• Other Finnish Public Bodies: Similar multifunction device procurements
• Framework Call-offs: Monitor lightened competition opportunities

What Businesses Should Watch

• Sansia Oy's future procurement notices
• Other Finnish public sector office equipment tenders
• Multifunction device and secure printing market trends
• Changes to Finnish procurement regulations
• Strategic procurement requirements (circular economy, biodiversity, fair working conditions)
• Accelerated procedure justifications

Tenders Procurement Intelligence

This multifunction devices framework is a notable example of Finnish public sector procurement. Several features stand out:

• Scale: €2.7M estimated value over six years
• Price focus: 80 points price, 20 points quality
• SME winner: Canon Oy
• One lot: Multifunction devices with optional secure printing service
• Competition: 3 tenders received
• Accelerated procedure: Used due to urgency following earlier suspensions
• Service model: Devices offered as a service including installation, support and decommissioning
• Strategic procurement: Circular economy, biodiversity protection and fair working conditions

For suppliers, this procurement highlights the importance of:

• Competitive pricing: 80 points price-based evaluation
• Quality: 20 points quality-based evaluation
• Multifunction device capability: Ability to supply and service office machinery
• Service capability: Ability to provide installation, training, support, updates, consumables, maintenance and decommissioning
• Security capability: Ability to provide secure printing services
• Public sector experience: Understanding of Finnish public body requirements

Supplier Takeaways

• Offer competitive pricing – 80 points of evaluation is price-based
• Ensure high quality – 20 points of evaluation is quality-based
• Demonstrate multifunction device supply and service capability
• Show service capability for installation, training, support, updates and decommissioning
• Demonstrate secure printing service capability
• Develop public sector experience with Finnish public bodies
• Monitor Sansia Oy and Finnish public sector procurement opportunities

Key Takeaways

• Sansia Oy, on behalf of Siilinjärven kunta, awarded a €2,700,000.00 multifunction devices framework to Canon Oy
• One lot: Monitoimilaitteet, optio turvatulostuspalveluille
• Duration: 01 June 2026 to 31 May 2032 (maximum total six years)
• Evaluation: Price (80 points) and Quality (20 points)
• 3 tenders received
• Winner is a micro, small or medium enterprise
• Subcontracting: Not yet known
• No EU funding
• Covered by GPA: Yes
• Framework partly without reopening and partly with reopening of competition
• Maximum of 5 suppliers selected; one primary supplier
• Strategic procurement: circular economy, biodiversity protection and fair working conditions
• Accelerated procedure used due to urgency following two earlier suspensions

Conclusion

This multifunction devices framework ensures that Sansia Oy and Siilinjärven kunta have access to multifunction devices and related services, with an option for secure printing services. By awarding the framework to Canon Oy, Sansia Oy secures a reliable SME supplier with the capability to deliver an integrated service model covering installation, training, support, updates, consumables, maintenance and decommissioning.

The 80 points price and 20 points quality evaluation reflects the competitive and service-driven nature of office equipment procurement, where price is the primary differentiator among qualified suppliers. The service-based model, the long-term framework period and the strategic procurement objectives (circular economy, biodiversity protection and fair working conditions) reflect the specific operational and strategic context of the contracting authorities' needs.

For suppliers, this procurement highlights the importance of competitive pricing, quality, multifunction device capability, service capability, security capability, and public sector experience in winning Finnish public sector office equipment contracts.

Frequently Asked Questions

Q: What is Sansia Oy?

Ans: A body governed by public law operating in general public services in Finland, acting as group leader and central purchasing body.

Q: What is the value of the framework?

Ans: Estimated and maximum framework value €2,700,000.00.

Q: Who is the winner?

Ans: Canon Oy, a micro, small or medium enterprise based in Helsinki, Finland.

Q: What supplies and services are covered?

Ans: Multifunction devices and a possible separately procured secure printing service, including delivery, installation, commissioning, training, support, security and software updates, consumables, maintenance and decommissioning.

Q: What were the evaluation criteria?

Ans: Price (80 points) and Quality (20 points).

Q: How long is the contract?

Ans: 01 June 2026 to 31 May 2032 (maximum total six years, consisting of a two-year basic period and option periods).

Q: How many tenders were received?

Ans: Three tenders.

Q: Is this contract funded by the EU?

Ans: No, the procurement is not financed with EU funds.

Q: What is the review body?

Ans: Markkinaoikeus.

Q: What is the lot structure?

Ans: One lot – LOT-0000 (Monitoimilaitteet, optio turvatulostuspalveluille).

Q: Is subcontracting allowed?

Ans: Subcontracting is not yet known.

Q: Was an accelerated procedure used?

Ans: Yes, an accelerated procedure was used under § 57 of the Finnish Public Procurement Act (1397/2016), justified by urgency due to two earlier suspensions of the procurement procedure to correct errors.

Q: What strategic procurement objectives apply?

Ans: An approach to reducing environmental impacts (transition to a circular economy; protection and restoration of biodiversity and ecosystems) and a social objective of fair working conditions.

Q: How many suppliers are selected for the framework?

Ans: A maximum of 5 suppliers are selected; one primary supplier is selected, and other selected suppliers are all placed in position 2 without priority order.

Source: EU Official Journal, Contract Award Notice 645449-2026, OJ S 181/2026, published 18 September 2026.

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