Tender Details

Country: Finland
Summary: Conference Event Facilities and Accommodation Services - Helsinki
FIT Ref No: 130451619
Deadline: 03 Jan 2026
Financier: Self Financed
Purchaser Ownership: Government
Tender Value: EUR 200000
Notice Type: Tender
Document Ref. No.: 768260-2025
Purchaser's Detail:
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Description:
The Foreign Policy Institute organizes an international conference every year, which brings together foreign and security policy experts, decision-makers and influencers from Finland and abroad. The procured service covers event-related facility services, catering and speaker accommodation. The procurement concerns the events of 2026, 2027 and 2028. An actual agreement will be made for the 2026 event. The years 2027 and 2028 are option years, for which a separate procurement decision is made each year. Events dates: 2026: Thu 1 - Sun 4 October 2026 2027: Thu 30.9. - Sun 3 October 2027 (option) 2028: Thu 28.9. - Sun 1 October 2028 (option) Minimum requirements for event spaces: The event premises must be located in or near the center of Helsinki and be part of a hotel in connection, where the participants can stay for the duration of the conference. It is estimated that a maximum of around 300 people will be present at the same time. Necessary facilities: - Upscale and impressive uniform conference room, where furniture is possible in cabaret format for at least 200 and 100 additional seats in rows of chairs - At least 9 meeting rooms in the immediate vicinity of the conference room - Space for breaks and lunches in the immediate vicinity of the conference facilities. The servings are preferably enjoyed standing. - Lobby space for registration and possible security checkpoint - Clothes rack service - All facilities used for the occasion (including catering facilities) must be for private use by the customer. Foreign policy in...
Documents:

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Conference Event Facilities and Accommodation Services - Helsinki - Finland Tender

The FOREIGN POLICY INSTITUTE, a Government sector organization in Finland, has announced a new tender for Conference Event Facilities and Accommodation Services - Helsinki. This tender is published on FinlandTenders under FIT Ref No: 130451619 and is categorized as a Tender. Interested and eligible suppliers are invited to participate by reviewing the tender documents and submitting their bids before the deadline on 2026-01-03.

The estimated tender value is EUR 200000, and full details, including technical specifications and submission requirements, are provided in the official tender documents. Ensure all submissions meet the criteria outlined to be considered for evaluation.